Legal Operations Specialist

ENABLE your future through light.

Excelitas is a global technology leader with more than 7,500 employees, focused on delivering market-driven solutions to fulfill the illumination, optical, detection and imaging needs of OEMs and end-users across the biomedical, semiconductor, industrial, consumer products, scientific, security, defense and aerospace sectors.

ENGAGE with us today and make your contribution to the future! Join the team that leading technology companies turn to for cutting-edge photonic innovation. At Excelitas Technologies you are how we EXCEL.

We are presently seeking a Legal Operations Speciaist  who will work out of our corporate headquarters in Pittsburgh, PA. and is committed to ensuring overall business success and corporate governance. In addition to a vast portfolio of high-performance photonic products and technologies, Excelitas offers single source convenience and reliability for integrated end-to-end photonic solutions… from light source to sensor, and everything in between. We excel at delivering innovative and customized components, sub-assemblies and fully integrated photonic systems to meet the unique illumination, optronic, sensing and optical technology needs of global OEM customers.

The Legal Operations Specialist is responsible for maintaining and enhancing the Legal Department’s operational systems, data, and processes to drive efficiency, consistency, and scalability. This role partners closely with attorneys, contract managers, paralegals, and cross-functional stakeholders to ensure that legal workflows, databases, and reporting tools are accurate, well-maintained, and aligned with business needs. The position plays a critical role in enabling data-driven decision-making and supporting the Legal Department’s operational excellence initiatives.

Main responsibilities: 

• Own and maintain Legal Department operational systems and databases, including matter, contract, and request-intake tools; ensure data accuracy, integrity, and usability;
• Support implementation and administration of Legal technology tools, including the Contract Management System, in collaboration with IT and vendors;
• Coordinate with Legal, Accounting and Outside Counsel to provide data regarding invoiced legal fees to support substantiation of accounting treatment for certain matters;
• Assist Corporate Development team with coordination of internal due diligence related to mergers, acquisitions and divestitures; administer due diligence databases;
• Document, standardize, and continuously improve Legal Department processes and workflows;
• Coordinate the completion of cross-functional documentation and information requests from customers and vendors;
• Assist with special projects including system implementations and ad hoc reporting.

Experience Requirements

•              3–5 years of experience in legal operations, business operations, or similar role;

•              Demonstrated experience creating and managing databases or structured data systems;

•              Advanced proficiency in Microsoft Excel;

•              Strong proficiency in Microsoft PowerPoint;

•              Experience with legal or operational systems preferred.

Education Requirements

•              Bachelor’s degree required; concentration in business, information systems, legal studies, or related field preferred.

Key Skills & Competencies

•              Strong analytical and problem-solving skills;

•              Ability to translate data into actionable insights;

•              Excellent organizational and documentation skills;

•              Strong written and verbal communication skills;

•              Ability to manage multiple priorities in a fast-paced environment;

•              High level of professionalism and discretion.  

Please Note:

• Our hiring criteria meets the requirements of the OLF;
• All applicants must comply with the CGP (Controlled Goods Program);
• No relocation offered for this position;
• Equal Opportunity/Affirmative Action Employer;
• Equal opportunity employer; Minorities/Female/Disability/Gender Identity/Sexual Orientation;

Excelitas is seeking leaders and innovators to join our global team! Visit: www.excelitas.com/join-our-team